My Go-To AI Tools for Clarity, Flow, and Freedom
As a mother, wellness practitioner, and business owner, I carry a lot—mentally, emotionally, logistically. In a recent conversation I led for womenofhongkong.com, we explored how AI and everyday tools can support us—not just by helping us get more done, but by creating more space, clarity, and ease in how we move through the day.
Q & A call with Women of Hong Kong Community
14 Aug 2025
I’ve explored a lot of tools over the years, but the ones you’ll find below are the ones I keep coming back to. They reflect how I live and work: I love barefoot grounding walks just as much as I love tracking my HRV with my Apple Watch. That balance—between slowing down and staying organized—is what The Slow Fast Life is all about. Moving between stillness and structure. Presence and productivity.
Some of these tools are powered by AI, others are beautifully low-tech. But all of them have helped me carry less, plan with more ease, and create more space in my day.
When I say freedom, I’m not talking about escape. I mean space—space to think clearly, to breathe, and to move through the day with less friction. These tools don’t replace me. They simply quiet the noise, clear the clutter, and give me back a bit more of myself.
🌿 Freedom from Holding It All in My Head
💎 Apple Notes or Google Docs
Every morning, I do a mental unload—verbally. I open Apple Notes on my iPhone and speak freely, letting my thoughts land without needing to be tidy or linear.
Kids’ schedules, work tasks, reminders, ideas—everything goes in. It’s fast, low-pressure, and keeps things organized.
How I use it:
I open the Notes app, tap the clip icon (paperclip), then choose “Record Audio.”
I talk my way through whatever’s on my mind: to-dos, things I don’t want to forget. When I’m done, the audio is saved right inside the note.
Apple automatically creates a title and summary, and I can tap to see the transcript.
If something needs action or clarity, I copy that into a tool like ChatGPT or Perplexity to organize, clean up, or turn into a clear plan.
🧘♀️ No pressure to get it right. No missed ideas. Just a calm, grounded place to begin the day.
Once my list is clear, I paste it into Motion. It creates a real-world schedule—appointments, breaks, even buffer time.
No more decision fatigue. Just flow.
If I’m working through dense notes, reflections, or planning docs, I upload them here.
Then I ask questions like:
What are the main themes?
What did I say about this last month?
It even reads my content aloud like a podcast—two AI voices summarizing my thoughts back to me.
Strange? Yes. Helpful? Very.
✍🏼 Freedom from “Perfect Wording” Pressure
You know what you want to say—now you have an assistant to help find the right words.
No more overthinking. No more blank-page anxiety.
💬 ChatGPT | Claude | Perplexity
I use these tools to support in writing anything. They take what’s in my head and make it clear, and intentional.
🗓️ Freedom from Micromanaging My Time
Let your calendar support you instead of overwhelming you.
Motion builds my day for me—and adapts when life moves.
It’s like having a smart, calm project manager in my calendar.
Instead of dropdowns and clicks, I just type:
“Call with Jen next Tuesday at 9am”
It understands and schedules it instantly.
Clean, quick, and it’s now replaced Google Calendar for me.
🍲 Freedom from Meal Planning Fatigue
Let go of dinner stress—meal ideas can be simple and kind.
🧑🍳 ChatGPT(or any similar)
I’ll type:
“I have carrots, tomatoes, broccoli, rice, and eggs—what can I make for dinner in 20 minutes?”
It gives me a few quick, no-brainer ideas.
🧾 Google Sheets or Google Docs
I keep a simple, rotating meal list:
Quick Dinners
Freezer Meals
Lunchbox Staples
No extra apps. Just one place to look when energy is low.
📥 Freedom from Email & Meeting Overload
Let your inbox and calls stay calm, not chaotic.
✉️ Fyxer AI
Fyxer helps me stay on top of email:
Sorts the mess and organises the various types of emails for me.
Drafts in my tone
🎙️ Motion AI (again!)
I use Motion to take notes during online calls. It joins the meeting. It captures key points and gives me a clean summary plus any to-do’s that I mentioned in the call that I would do—no more scrambling to remember what was said.
🕊️ What It All Adds Up To
Freedom.
From decision fatigue.
From the pressure to hold it all together.
From blank-page panic, forgotten thoughts, or running out of time.
I’m not trying to optimize everything—I’m just building tools into my day that feel supportive.
🔁 Want More?
This is part of how I work, plan, and reset.
Want more behind-the-scenes tools like this?
👉 Sign up for my newsletter
👉 Or follow along on Instagram
